CakeBoss

• Home bakers and cake decorators

  Built by a home baker to cost recipes, price orders and keep track of orders and payments.

• Small bakery shops that need costing and scheduling

  The vendor says shop owners also use it for recipe costing, pricing and calendars.

Less suited to: Businesses that need a point of sale or accounting. The FAQ says CakeBoss is not point-of-sale software and does not replace traditional accounting software.

• Order management

  Records orders with dates, delivery charge, discounts, deposits and scheduled payments, and tracks actual cost and profit per order.

• Invoices and quotes

  Creates PDF invoices with your logo, emails them or a link to view, and attaches your terms or contract.

• Pricing calculator

  Works out what to charge for an order from ingredient, material and overhead costs.

• Recipe and ingredient costing

  Costs each recipe using built-in unit converters; changing an ingredient price updates every recipe. Comes with over 120 preloaded ingredients with US prices.

• Shopping lists

  Builds a shopping list of ingredients and materials for one or many orders.

• Inventory tracking

  Tracks quantity on hand of ingredients and materials, and pulls stock for an order.

• Customer records

  Stores contact details, order history and special dates such as birthdays and anniversaries; imports customers from CSV.

• Calendar

  Shows orders, quotes and customer dates, colour-coded by order type, and exports orders to Google Calendar, Outlook or iCal.

• Expenses, vendors and mileage

  Logs business expenses with receipt photos, tracks spend by vendor and records mileage.

• Reports

  Reports on expenses, sales tax, payments due, order types and production; exportable as Excel, PDF or CSV.

• PayNow payments via PayPal

  Customers can pay through a linked PayPal account by card, debit, Venmo or PayPal.

• Multiple currencies and languages

  Supports many currencies, and uses Google Translate to show the program in other languages.

Starting price

From USD 149 first year, then $36 per year

Pricing model

Subscription per year

Minimum contract

1 year

Renewal

Manual annual payment, not auto-billed; 7-day grace period, accounts unpaid after 90 days are presumed cancelled and deleted

The first year is $149 and each following year is $36, which the vendor calls hosting and storage. The price covers one login; extra employee logins cost $25 each. Upgrades to future versions may be charged. There is no free trial, but a full refund is offered within 30 days. The annual fee is not auto-billed.

Compared with the 17 products in Recipe Costing & Menu Engineering that have a profile on this site. These figures describe the category. They are not a recommendation.

• Names 3 integrations. The median in this category is 4.
• Lists Web only. Among the 17 products in this category that state their platforms, 3 list an iOS app and 3 list an Android app.

Payments

PayPal

Scheduling

Google CalendarOutlook Calendar

Calendar links are exports of orders rather than a live sync as far as the site says.

Languages

English, Other languages via Google Translate

Platforms

Web

Hardware

None. Runs in any browser (Chrome recommended) on PC, Mac, tablet or smartphone with an internet connection.

The vendor says it helps bakers around the world and supports many global currencies, but publishes no country list. It is based in Texas.

Company

Masters Software, Inc.

Founded

2007

Headquarters

Liberty Hill, United States

Security and compliance

Hosted on Microsoft Azure (no certification named)

Support

Free email support for as long as the annual fee is paid, with replies within one business day (Monday to Friday). Online how-to videos are provided.

Vendor

Masters Software, Inc.

Built for

Bakeries

Focus

Food-specific

Status

Active

Website

cakeboss.com

Also listed in

Café & Bakery POSCake & Custom Order Management

• reciProfity (incl. CostGuard)

  reciProfity is cloud software for recipe costing, inventory control and recipe management, sold to restaurants, hotels, caterers, multi-unit groups and retail prepared-food departments.

  Names 31 integrations, against 3 for CakeBoss.

• Galley Solutions

  Galley is cloud software for recipe management, food costing and menu planning, which it calls culinary resource planning.

  Names 14 integrations, against 3 for CakeBoss.

• meez

  meez is web-based recipe management and food costing software for professional kitchens.

  Names 10 integrations, against 3 for CakeBoss.

• ChefTec

  ChefTec is back-of-house software from Culinary Software Services of Boulder, Colorado, for recipe and menu costing, inventory control, purchasing and ordering, nutritional analysis and production.

  Runs on Web and Windows, against Web for CakeBoss.

Side-by-side tables built from the same profile data.

• CakeBoss vs ChefTec
• CakeBoss vs Mise
• CakeBoss vs Parsley
• CakeBoss vs Galley Solutions
• CakeBoss vs meez
• CakeBoss vs reciProfity (incl. CostGuard)
• CakeBoss vs Galley Solutions vs reciProfity (incl. CostGuard)
• CakeBoss vs Galley Solutions vs meez vs reciProfity (incl. CostGuard)

These points were not confirmed when this page was written.

• Founder names, team size and funding
• Countries where it is sold
• Security certifications
• Whether the site's 'thousands of bakers' claim is accurate; no customer names are published
• Mobile apps (none listed; used through a mobile browser)

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Homepagehttps://www.cakeboss.com
2. Feature list, PayPal, calendar exportshttps://cakeboss.com/features/
3. Pricing, fit, support, languages, hostinghttps://cakeboss.com/faq/
4. Purchase page and refundhttps://cakeboss.com/buy/
5. Company history, 2007https://cakeboss.com/about/
6. Platforms and hardwarehttps://cakeboss.com/system-requirements/