reciProfity (incl. CostGuard)

• Independent restaurants

  Recipe costing with yield data, actual versus ideal usage reports and price-change alerts for owners who cost menus in spreadsheets.

• Multi-unit and central-kitchen operators

  Each unit keeps its own inventory and recipes, and recipes can be broadcast from a central kitchen with transfers between units.

• Retail prepared-food departments

  Nutrition and ingredient labels from USDA data, and a direct link to CATAPULT retail systems.

• Hotels and caterers

  Listed as target segments, with catering export to Caterease and prep lists from event recipes.

Less suited to: Businesses wanting POS, scheduling or tax tools in the same product: the vendor says it does none of these and focuses on recipe costing and inventory control.

• Recipe costing

  Adjust ingredient quantities and see a suggested selling price based on the target food cost percentage.

• Book of Yields

  Calculates yield and shrinkage for thousands of ingredients across many prep methods.

• Price creep alerts

  The vendor says it alerts users to ingredient price increases and to menu items that no longer meet their target food cost.

• Menu engineering and sales mix

  Reports which menu items contribute the most dollars and whether the whole sales mix meets the target food cost.

• Inventory counts on any device

  Counts on a phone, tablet or computer, with an offline mode for areas with no signal.

• Variance and waste reporting

  Compares actual and ideal usage and includes waste tracking to locate loss and theft.

• Purchase orders and invoices

  Emails purchase orders to suppliers, suggests products by recent pricing and reconciles POs with entered or imported invoices.

• Prep lists and requisitions

  Generates prep lists and purchase orders from recipes or event menus and can deplete inventory when prep is done.

• Allergens and nutrition

  14 default allergens plus custom ones, and nutrition calculated from USDA codes or custom data for labels.

• Digital Recipe Book

  Read-only, large-font recipes with pricing hidden, for kitchen tablets.

• POS sales import

  Imports sales mix files from any POS that can export a CSV or XLSX file, with a nightly Scheduler.

• Recipe Share and Transfer

  Broadcasts recipes from a central kitchen to outlets and moves ingredients and prepped items between units.

• Accounting and reporting exports

  Exports invoices to QuickBooks Online or Sage 100 and pushes key reports to an FTP site.

Starting price

From USD 49 per month

Pricing model

Subscription by tier

Free trial

30 days on the full Analyzer plan, with support

Monthly prices shown: Starter $49 (limited to 10 recipes), Core $99, Analyzer $119 and Multi-Unit $149 a month; the page also shows lower per-month figures for yearly billing (for example $490 a year for Starter, from $82 a month for Core). Add-on components and extra users cost $10 a month, and extra units $30 a month. Changing tier is pro-rated. Users with more than 3 units are asked to contact sales.

Compared with the 17 products in Recipe Costing & Menu Engineering that have a profile on this site. These figures describe the category. They are not a recommendation.

• Its starting price is USD 49 per month. That is above the category median of USD 31.59, taken from the 8 products in this category that publish a USD price per month. The median mixes prices quoted with and without tax, so treat it as a rough guide.
• Names 31 integrations. The median in this category is 4.
• Has a free trial. All 6 products in this category that say whether they have a free trial do.
• Lists Web only. Among the 17 products in this category that state their platforms, 3 list an iOS app and 3 list an Android app.
• The category's 10 most-named integration partners are QuickBooks, Square, Toast, Caterease, MarginEdge, NiceLabel, Nutrislice, Ottimate, Restaurant365, Sysco. Of these, this product's listing names QuickBooks, Square, Toast, Caterease, Sysco.

Accounting

QuickBooks OnlinePassport AccountingSage 100

Inventory

iControlAccardis

Other

CatereasePlateIQ

Point of sale

CATAPULTUpserveAldeloAlohaBrinkCakeCRSDigital DiningFocusHarbor TouchInfo GenesisLavuMaitre’DMicrosNCCPoseraPosiTouchRevelSquareSquirrelToastTouchBistro

Suppliers

SyscoGFS

The direct integration is CATAPULT through the ECRS Gateway. Other POS systems work through sales-mix file import, and the vendor says it will build an import filter for a system not listed.

Platforms

Web

Hardware

None required. Counts can be taken on a phone, tablet, laptop or on paper.

The vendor says it serves operators around the globe but names no countries. Prices are in US dollars and the phone number is a US toll-free line.

Founded

1980s (started as At Your Service Software, Inc.; cloud reciProfity launched 2017)

Founders

Matthew Starobin, Pam Starobin

Customers named by the vendor

Wildberry’s Marketplace, Wingz, Dunn Brothers Coffee, Moxie Restaurant Consulting, Weikel’s Store & Bakery, INFRA (Independent Natural Food Retailers Association)

Support

Email support Monday to Friday, 9:00 am to 5:00 pm EST, plus a knowledge base, in-app tips and video tutorials. The team offers consulting and onboarding sessions rather than data entry.

Vendor

reciProfity

Built for

Restaurants, Catering

Focus

Food-specific

Status

Active

Website

reciprofity.com

Also listed in

Inventory Management

• ChefTec

  ChefTec is back-of-house software from Culinary Software Services of Boulder, Colorado, for recipe and menu costing, inventory control, purchasing and ordering, nutritional analysis and production.

  Runs on Web and Windows, against Web for reciProfity (incl. CostGuard).

• Jelly

  Jelly is a UK food and beverage cost-control system that reads supplier invoices and turns them into live recipe costs, inventory and gross-profit tracking.

  Names 7 integrations, against 31 for reciProfity (incl. CostGuard).

• Galley Solutions

  Galley is cloud software for recipe management, food costing and menu planning, which it calls culinary resource planning.

  Starts at USD 99 per month, against USD 49 per month for reciProfity (incl. CostGuard).

• meez

  meez is web-based recipe management and food costing software for professional kitchens.

  Starts at USD 19 per month (billed annually), against USD 49 per month for reciProfity (incl. CostGuard). The two prices are quoted on different terms.

Side-by-side tables built from the same profile data.

• reciProfity (incl. CostGuard) vs ChefTec
• reciProfity (incl. CostGuard) vs nutraCoster
• reciProfity (incl. CostGuard) vs opsi
• reciProfity (incl. CostGuard) vs Parsley
• reciProfity (incl. CostGuard) vs CakeBoss
• reciProfity (incl. CostGuard) vs CalcMenu
• reciProfity (incl. CostGuard) vs ChefTec vs meez
• reciProfity (incl. CostGuard) vs ChefTec vs Galley Solutions vs Parsley

These points were not confirmed when this page was written.

• Contract term and cancellation terms
• Whether the CostGuard desktop program is still sold or supported
• Headquarters location and legal entity
• Team size and funding
• Security certifications and hosting details
• Countries where it is sold and interface languages
• Whether iOS or Android apps exist (the vendor says the cloud app works on phones, tablets and computers)
• The vendor's profit and time-saving figures on its home page

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Home: modules, segments, claimshttps://www.reciprofity.com
2. Tiers, prices, trial, add-onshttps://reciprofity.com/pricing/
3. Integrations and add-onshttps://reciprofity.com/integrations/
4. Feature listhttps://reciprofity.com/software_features/
5. Inventory controlhttps://reciprofity.com/our-solution/inventory-control/
6. Segmentshttps://reciprofity.com/who-is-this-for/
7. FAQ, support hours, scopehttps://reciprofity.com/resources/faqs/
8. History, founders, ECRS acquisitionhttps://reciprofity.com/about-us/
9. Customer nameshttps://reciprofity.com/testimonials/