Orca Inventory

Orca Inventory is inventory and ordering software for restaurants, bars and other hospitality businesses. It handles stock counts, purchase orders, receiving, recipe costing and sales forecasting, and connects to point of sale systems, food distributors and accounting software. The vendor sells it per store on a flat monthly subscription with unlimited users.

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Best for
Restaurants and bars wanting automated ordering, Operators buying from large distributors
Pricing
From USD 179 per store per month
Runs on
Web

Who it is for

  • Restaurants and bars wanting automated ordering

    Suggested orders use sales trends, events and weather, and orders can go to vendors by email or EDI.

  • Operators buying from large distributors

    Invoices from more than 25 vendors, including Sysco and US Foods, flow in automatically.

  • Independents up to corporate franchises

    The vendor says it serves everything from small independents to corporate franchises.

What it does

  • Inventory counts

    Counts on any device, working offline, with audits of employee counts and filters by location, category and vendor.

  • Purchasing

    Auto-generated PO numbers, projected cost before ordering, and controls for vendor minimums, cut-off times and payment terms.

  • AI suggested ordering

    Recommends order quantities using sales trends, events and weather, which the user can edit.

  • Sales forecasting

    Projects sales from year-on-year trends, weather and events to guide purchasing.

  • Distributor EDI

    Pulls invoices and prices automatically from over 25 vendors within 24 to 48 hours of purchase.

  • Invoice photo capture

    Photograph or scan an invoice and it is entered into Orca within 24 hours; sold as an in-app purchase.

  • POS sales import

    Imports sales by category and day, top and bottom sellers and labour cost data from the POS.

  • Accounting export

    Exports invoices to accounting software at no extra cost.

  • Manufacturer rebates

    Uses imported invoices to claim manufacturer rebates and sends the operator a quarterly cheque.

  • Recipe costing and COGS reporting

    Recipe costing, COGS and loss reporting, price alerts and automated count audits are listed among the plan features.

  • Commissary and transfers

    Commissary and transfer tools are included in the suite.

Pricing

Starting price
From USD 179 per store per month
Pricing model
Subscription per location
Minimum contract
Monthly, annual or 2-year plans

US$199 per month per store on monthly billing plus a one-time licensing fee of 599; US$189 per month on the annual plan and US$179 per month on the 2-year plan, each with a 399 licensing fee and paid upfront. Includes unlimited users, training and support, one free POS integration, two free vendor integrations and free accounting integrations. Invoice Capture is an extra: $55 for 1 to 50 invoices, $99 for 51 or more.

How it compares

Compared with the 19 products in Inventory Management that have a profile on this site. These figures describe the category. They are not a recommendation.

  • Names 25 integrations. The median in this category is 15.
  • Lists Web only. Among the 19 products in this category that state their platforms, 5 list an iOS app and 5 list an Android app.
  • The category's 10 most-named integration partners are Lightspeed, QuickBooks, Toast, Clover, Square, Oracle Micros, Revel, Aloha, Xero, Sysco. Of these, this product's listing names Lightspeed, QuickBooks, Toast, Clover, Square, Oracle Micros, Revel, Aloha, Sysco.

Works with

Accounting
QuickBooks
Point of sale
AlohaCloverLightspeedMicrosMicros SimphonyRevelSquareToastHeartlandAldeloBreadcrumbLavuPositouchTouch BistroShopify
Suppliers
SyscoUS FoodsGordon FoodsPerformance FoodsShamrock FoodsReinhart FoodsBen E KeithCheney BrothersBaldor Specialty Foods

The vendor says it integrates with over 70 POS systems and more than 25 distributors; a selection is listed here.

Where and how it runs

Platforms
Web

No country list published; the address is in California.

The company

Headquarters
Camarillo, CA, United States
Founders
Paul Sofsky
Customers named by the vendor
Sysco, Saddle Ranch, Spearmint Rhino, Playa Provisions

Security and support

Support
The vendor includes unlimited customer support and training, and says each client gets a personal rep. Phone 888 713-9309.

Listing details

Built for
Restaurants, Bars
Focus
Food-specific
Status
Active
Website
orcainventory.com

Alternatives to Orca Inventory

See all 52 in Inventory Management

  • COGS-Well

    COGS-Well is cloud software for restaurant inventory, recipe and food-cost control.

    Starts at USD 199 per location per month, against USD 179 per store per month for Orca Inventory.

  • Yellow Dog Software

    Yellow Dog is back-office inventory software for restaurants, bars, retail and concession operators, made by a privately owned company in Norfolk, Virginia.

    Runs on Web, iOS and Android, against Web for Orca Inventory.

  • Craftable

    Craftable is a cloud back-office platform for restaurants and hotels that connects vendor ordering, inventory and recipe costing, invoice processing and accounts payable, and daily cost dashboards.

    Names 21 integrations, against 25 for Orca Inventory.

  • MarketMan

    MarketMan is cloud software for restaurant back-of-house control.

    Runs on Web, iOS and Android, against Web for Orca Inventory.

Compare Orca Inventory

Side-by-side tables built from the same profile data.

What we could not confirm

These points were not confirmed when this page was written.

  • Year founded and team size
  • Named accounting integrations (the vendor shows logos without names)
  • Native mobile apps in the App Store or Google Play
  • Countries and languages
  • Security certifications
  • Some feature pages are marked coming soon in the site footer

Sources

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

  1. Overviewhttps://orcainventory.com/
  2. Pricinghttps://orcainventory.com/pricing/
  3. History and customer quoteshttps://orcainventory.com/our-story/
  4. Inventory and purchasinghttps://orcainventory.com/inventory-purchasing-receiving/
  5. POS integrationshttps://orcainventory.com/pos/
  6. Distributor integrations and invoice capturehttps://orcainventory.com/distributor-edi-photo-capture/
  7. Accountinghttps://orcainventory.com/accounting-ap/
  8. Rebateshttps://orcainventory.com/manufacturer-rebates/
  9. Forecastinghttps://orcainventory.com/sales-forecasting/
  10. Customer basehttps://orcainventory.com/clients/
  11. Partnershttps://orcainventory.com/partners/
  12. Supporthttps://orcainventory.com/unlimited-customer-support-training/