Function Tracker

Function Tracker is cloud software for managing events, function rooms and venue bookings from enquiry to final invoice. It covers quotes, contracts, menus, rooms, staff costs and reporting. It is sold to venues that host events, including restaurants, bars, pubs, clubs, hotels, conference centres and schools, and is priced by the number of rooms managed.

Last reviewed

Visit website
Home page of Function Tracker's website
Function Tracker's website on 30 September 2026
Best for
Restaurants and bars with function rooms, Multi-room venues and conference centres
Pricing
From USD 62.5 per month
Runs on
Web

Who it is for

  • Restaurants and bars with function rooms

    Web calendar and online enquiry form for handling function-room bookings in a restaurant or bar.

  • Multi-room venues and conference centres

    Plans are priced by number of spaces, from 1 up to 21 or more, and rooms can be managed across multiple locations.

  • Venue groups

    The vendor says it offers discounts on multiple-venue subscriptions and a management panel that links all venues.

What it does

  • Booking calendar

    Manage bookings in event spaces with monthly, weekly, daily and agenda calendar views, and alerts for booking conflicts.

  • Quotes, contracts and running sheets

    Create quotes, contracts, running sheets and kitchen sheets from templates, and print, PDF or email them, with approval requests inside the system.

  • Menus, packages and equipment

    Build menus and packages with cost and customer pricing, and itemise equipment, decorations and logistics.

  • Invoicing, deposits and payments

    Generate invoices, record bonds and deposits, issue deposit invoices and receipts, refund payments and track outstanding payments.

  • Customer portal

    Lets a customer change guest numbers and choose catering, beverages and equipment within limits the venue sets, with direct messaging to the event manager.

  • Room and space management

    Set up rooms, room hire types and charges, including rooms in multiple locations.

  • Staff and contractor costs

    Track staff costs per event and view a staff calendar.

  • Website enquiry forms and event calendars

    Receive online enquiries through website forms and publish event calendars on the venue website.

  • Event registration and guest lists

    Event registration plus a whole-venue guest list with a QR code.

  • Customer records and reporting

    Keep customer contact details and event history, and run reports such as booked-by, source of business and payments.

  • Admin settings and unlimited users

    Set event types, statuses, opening hours, blocked dates and secure user logins; all plans include unlimited users, events, customers and invoices.

Pricing

Starting price
From USD 62.5 per month
Pricing model
Subscription per venue, tiered by number of spaces
Minimum contract
Each subscription term is 1 or 12 months, chosen at sign-up; the vendor's home page says there are no locked-in contracts
Renewal
Continues until cancelled; the terms say either party may end the agreement with 30 days' notice, and monthly fees must be cancelled before renewal to avoid the next charge
Free plan
No
Free trial
Yes

Published monthly prices rise with the number of spaces. USA & Canada and other countries: Mini (1 space) USD 62.50, Mid (2-5) USD 125, Major (6-10) USD 187.50, Super (11-20) USD 250, Ultimate (21+) USD 312.50. Separate price lists exist for Australia (AUD 82.50 for Mini, GST included), New Zealand, the UK (GBP 42.50 for Mini) and Europe (EUR 80 for Mini). The vendor offers a 10% discount for annual payment, a discount for not-for-profits and charities, and a 30-day free trial. Every plan includes all features, training and set-up help, and unlimited users.

How it compares

Compared with the 15 products in Event & Banquet Management that have a profile on this site. These figures describe the category. They are not a recommendation.

  • Its starting price is USD 62.50 per month. That is below the category median of USD 124, taken from the 6 products in this category that publish a USD price per month. The median mixes prices quoted with and without tax, so treat it as a rough guide.
  • Names 17 integrations. The median in this category is 5.
  • Does not have a free plan. 0 of the 5 products in this category that say whether they have a free plan do.
  • Has a free trial. All 6 products in this category that say whether they have a free trial do.
  • Lists Web only. Among the 13 products in this category that state their platforms, 1 lists an iOS app and 1 lists an Android app.
  • The category's 10 most-named integration partners are Stripe, Google Calendar, Mailchimp, QuickBooks, Gmail, MYOB, Salesforce, Square, Xero, Zapier. Of these, this product's listing names Stripe, Google Calendar, Mailchimp, Gmail, MYOB, Xero.

Works with

Accounting
XeroMYOB
Other
AxifyMe&U ConnectMailchimpGoogle CalendarMicrosoft 365 CalendarMicrosoft 365 MailGmailDropboxGoogle DriveOneDrive
Payments
StripePaypal
Reservations
Now Book ItObee
Scheduling
Deputy

Xero invoices and contacts sync both ways; Deputy receives staff requirements created in Function Tracker. Zapier appears in an image on the home page but is not listed in the integrations list, so it is not included.

Where and how it runs

Available in
Australia, New Zealand, United States, Canada, United Kingdom, Europe
Platforms
Web
Hardware
None stated; the vendor describes the software as completely web based.

The pricing page has price lists for these regions plus an 'All Other Countries' list, which suggests worldwide sale, but no explicit availability statement is given on the vendor's site.

The company

Company
Tracker Group Pty

Security and support

Support
Support by phone (+61 2 9976 6214) and email, a support site with documentation and FAQs, demonstration videos, and training and set-up help included in every plan.

Listing details

Built for
Catering
Focus
General-purpose, used in food businesses
Status
Active
Website
functiontracker.com
Also listed in
Catering Management Software

Alternatives to Function Tracker

See all 19 in Event & Banquet Management

  • iVvy

    iVvy is cloud software for venue and event sales teams in hotels, function centres, hospitality groups and stadiums.

    Names 19 integrations, against 17 for Function Tracker.

  • Perfect Venue

    Perfect Venue is cloud software for managing private events and bookings at restaurants, bars, breweries, hotels and event venues.

    Names 16 integrations, against 17 for Function Tracker.

  • Event Temple

    Event Temple is cloud sales and catering software for hotels and venues.

    Starts at USD 249 per month, billed annually, against USD 62.50 per month for Function Tracker. The two prices are quoted on different terms.

  • LightCater

    LightCater is web-based software for banquet halls, caterers, restaurants with private events, hotels and clubs.

    Starts at USD 39 per month, against USD 62.50 per month for Function Tracker.

Compare Function Tracker

Side-by-side tables built from the same profile data.

What we could not confirm

These points were not confirmed when this page was written.

  • Founding year, headquarters, founders, team size and funding (not stated)
  • Interface languages
  • Security certifications and hosting details
  • Mobile apps (none mentioned)
  • Customer names (only first-name testimonials are shown)

Sources

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

  1. Homepage: positioning, integrations logoshttps://functiontracker.com/
  2. Feature listhttps://functiontracker.com/features/
  3. Prices by region, integrations list, discountshttps://functiontracker.com/pricing/
  4. Xero integration detailhttps://functiontracker.com/xero/
  5. Deputy integration detailhttps://functiontracker.com/deputy/
  6. Restaurant and bar fithttps://functiontracker.com/restaurants-bars/
  7. Billing and cancellation termshttps://functiontracker.com/payment-terms/
  8. Legal entity, subscription termhttps://functiontracker.com/terms-of-use/
  9. Contact detailshttps://functiontracker.com/contact/
  10. 30-day free trialhttps://functiontracker.com/free-trial/