Deputy vs Planday vs Rotaready Evo
Deputy is workforce management software for shift-based businesses, covering scheduling, timesheets and time clocks, labor-law compliance, messaging and HR, with payroll through an add-on. Planday is workforce management software for shift-based businesses: it builds rotas, tracks time with a phone punch clock, manages leave and prepares timesheets for payroll. Rotaready Evo is hospitality rota and workforce software from The Access Group, which acquired Rotaready in 2022. All three are listed under Employee Scheduling & Rostering. The main differences are in price, audience and platforms.
Key differences
price
The vendors price on different terms. Deputy at USD 5 per user per month; Planday at GBP 2.99 per user per month; Rotaready Evo at GBP 103 per month. The amounts cannot be compared directly.
audience
The audiences they list differ. Listed for one product only, for example: Deputy: Restaurants and hotels with shift teams; Planday: Restaurants, cafes, bars and clubs with shift teams; Rotaready Evo: Pubs, restaurants and hospitality groups.
platforms
Platform support differs. Deputy: Web, iOS, Android; Planday: Web, iOS; Rotaready Evo: Web, iOS, Android.
integrations
The integration lists differ. Deputy names 25 integrations, Planday names 34 integrations and Rotaready Evo names 42 integrations. 5 partners appear in every list.
security and compliance
Security and compliance claims are not the same. Deputy: CSA STAR, Cyber Essentials, ISO 27001, PCI DSS and 1 more; Planday: GDPR, ISO 27001, SOC 2; Rotaready Evo: GDPR.
Side by side
| Field | Deputy | Planday | Rotaready Evo |
|---|---|---|---|
| What it is | Deputy is workforce management software for shift-based businesses, covering scheduling, timesheets and time clocks, labor-law compliance, messaging and HR, with payroll through an add-on. | Planday is workforce management software for shift-based businesses: it builds rotas, tracks time with a phone punch clock, manages leave and prepares timesheets for payroll. | Rotaready Evo is hospitality rota and workforce software from The Access Group, which acquired Rotaready in 2022. |
| Best for | Restaurants and hotels with shift teams; Multi-location and franchise operators; Small teams starting with scheduling | Restaurants, cafes, bars and clubs with shift teams; Small businesses leaving spreadsheets; Multi-site operators; Hotels and larger groups | Pubs, restaurants and hospitality groups; Multi-site operators; Operators already using Access hospitality products |
| Pricing model | Subscription per user | Subscription per user | Subscription per employee |
| Starting price | USD 5 per user per month | GBP 2.99 per user per month | GBP 103 per month |
| Free plan | No | No | Not published |
| Free trial | Yes | Yes | Not published |
| Contract | Not published | Not published | Not published |
| Platforms | Web, iOS, Android | Web, iOS | Web, iOS, Android |
| Countries | Australia, United Kingdom, United States | Denmark, United Kingdom | Not published |
| Languages | Not published | Dansk, Deutsch, English, Español, Français, Italiano and 2 more | Not published |
| Number of integrations | 25 | 34 | 42 |
| Certifications | CSA STAR, Cyber Essentials, ISO 27001, PCI DSS and 1 more | GDPR, ISO 27001, SOC 2 | GDPR |
| Security practices | Not published | Not published | Not published |
| Founded | 2008 | 2004 | Not published |
| Headquarters | Sydney, Australia | Copenhagen (per LinkedIn), Denmark | Not published |
| Owner | Not published | Xero (since 2021, per LinkedIn) | The Access Group (acquired Rotaready, announced 22 August 2022) |
| Last reviewed | 29 September 2026 | 29 September 2026 | 29 September 2026 |
Integrations
Named by all three
- Clover
- Lightspeed
- Tenzo
- Wagestream
- Xero
Named only by Deputy
- BambooHR
- Gusto
- NetSuite
- Okta
- OnPay
- Paycom
- Paycor
- Paylocity
- Revel
- Rippling
- Tapcheck
- TipHaus
and 2 moreshow fewer
- Vend
- Zapier
Named only by Planday
- All Gravy
- Apicbase
- Barma
- Brightec Time
- Expert LMS
- Favrit
- FlexEarn
- Flow
- Hastee
- Heartland Plus One
- Lavu
- Level
and 10 moreshow fewer
- Lightspeed Retail
- Mews
- Microsoft Dynamics / Navision C5
- PAXml
- Personio
- PMI by d2o
- Runwell
- Sage 50
- Superb
- Zettle by PayPal
Named only by Rotaready Evo
- Access Collins Evo
- Access EarlyPay
- Access EPoS Evo
- Acteol Evo
- NCR Aloha
- Azuronaut
- BrightPay
- Centera
- Comtrex
- CPL Learning Evo
- eploy
- Flow Hospitality
and 22 moreshow fewer
- Guestline Rezlynx
- Hospitality Rewards
- ICRTouch
- Lightspeed K Series (iKentoo)
- Monotree
- Newbridge
- OpenTable
- PayCaptain
- PointOne
- Recruit Genie
- ResDiary
- Sage Payroll
- SevenRooms
- Staffbase
- Talent Funnel
- Tayl
- Temtailor
- Tevalis
- Williams Stanley & Co
- Workvivo
- Yapster
- Zonal
Which to choose
Deputy
Choose Deputy if you fit its listed audience: Restaurants and hotels with shift teams; Multi-location and franchise operators; Small teams starting with scheduling.
Planday
Choose Planday if you are in one of these groups: Restaurants, cafes, bars and clubs with shift teams; Small businesses leaving spreadsheets; Multi-site operators.
Rotaready Evo
Choose Rotaready Evo if you fit its listed audience: Pubs, restaurants and hospitality groups; Multi-site operators; Operators already using Access hospitality products.
What we could not confirm
Deputy
- Contract length and renewal terms
- Employee count
- Funding amounts
- Interface languages
- Which integrations are available in which country
- App store ratings and listing text
Planday
- Contract minimum term and renewal (the subscription terms are a scanned PDF)
- Founding year conflict: about page says 2004, LinkedIn says 2005
- Google Play listing
- Funding history
- Exact country availability
- Whether ISO 27001 and SOC 2 reports are available to customers
Rotaready Evo
- Contract minimum term and renewal
- Headquarters, legal entity and headcount of the Rotaready Evo business
- Countries where it is sold
- Interface languages
- Security certifications
- App Store and Google Play listings
- Types of several integration partners (listed as Other where the page does not say)
Sources
Facts on this page come from the pages below. Prices and features change, so confirm with each vendor before you buy.
Deputy, reviewed 29 September 2026
- Homehttps://www.deputy.com/
- Pricinghttps://www.deputy.com/pricing
- Integrationshttps://www.deputy.com/integrations
- Hospitality usehttps://www.deputy.com/industry/hospitality
- Company storyhttps://www.deputy.com/about
- Scale claimshttps://www.deputy.com/press
- Securityhttps://www.deputy.com/security
Planday, reviewed 29 September 2026
- Homepagehttps://www.planday.com
- Plans, prices, FAQhttps://www.planday.com/pricing
- Company, address, supporthttps://www.planday.com/about
- Schedulinghttps://www.planday.com/how-it-works/scheduling
- Time trackinghttps://www.planday.com/how-it-works/time-tracking
- Leavehttps://www.planday.com/how-it-works/absence-and-leave-management
- Reportinghttps://www.planday.com/how-it-works/reporting
- Mobile apphttps://www.planday.com/how-it-works/app
- Compliancehttps://www.planday.com/how-it-works/compliance
- Securityhttps://www.planday.com/how-it-works/compliance/security
- Integrationshttps://www.planday.com/how-it-works/integrations
- Hospitality fithttps://www.planday.com/who-we-help/hospitality
- Small business fithttps://www.planday.com/who-we-help/small-business
- Legal documentshttps://www.planday.com/legal
- App Store listinghttps://apps.apple.com/gb/app/planday-employee-scheduling/id518598166
- LinkedIn: HQ, Xero, team sizehttps://www.linkedin.com/company/planday
Rotaready Evo, reviewed 29 September 2026
- Product overview, customers, compliance, GDPRhttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/
- Pricing and full feature listhttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/pricing/
- Integration partnershttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/integrations/
- Scheduling featureshttps://www.theaccessgroup.com/en-gb/hospitality/software/scheduling/
- Time and attendance featureshttps://www.theaccessgroup.com/en-gb/hospitality/software/time-and-attendance/
- Forecasting booster and add-on pricehttps://www.theaccessgroup.com/en-gb/hospitality/software/forecasting/
- Acquisition announcement (2022)https://www.theaccessgroup.com/en-gb/about/news/the-access-group-acquires-rotaready/
- Customer storieshttps://www.theaccessgroup.com/en-gb/hospitality/case-studies-testimonials/