Planday

Planday is workforce management software for shift-based businesses: it builds rotas, tracks time with a phone punch clock, manages leave and prepares timesheets for payroll. It suits hospitality, hotels, retail, care and leisure teams, from a handful of staff to multi-site groups, and has been part of Xero since 2021 according to its LinkedIn page.

Last reviewed

Visit website
Home page of Planday's website
Planday's website on 30 September 2026
Best for
Restaurants, cafes, bars and clubs with shift teams, Small businesses leaving spreadsheets
Pricing
From GBP 2.99 per user per month
Runs on
Web, iOS

Who it is for

  • Restaurants, cafes, bars and clubs with shift teams

    Hospitality page covers rotas, staff cost against revenue, clock-in from the phone and payroll-ready timesheets.

  • Small businesses leaving spreadsheets

    Starter plan from 5 users; the vendor says no extra hardware is needed for phone clock-in.

  • Multi-site operators

    Schedule across several sites or business units, with labour cost tracked against forecast revenue and a configurable organisation structure on Pro.

  • Hotels and larger groups

    Pro plan adds auto-scheduling, custom permissions and roles, and custom account setup.

What it does

  • Drag-and-drop rota building

    Build schedules around busy hours, skills and forecast revenue across sites, with reusable templates and draft shifts.

  • Employee availability and shift swaps

    Staff share availability, swap or hand over shifts and request open shifts from the app.

  • Working-time rules and compliance alerts

    Working time rules, contract hours and breaks are applied to schedules with real-time alerts when a rule is broken.

  • Punch clock

    Staff clock in and out from their own devices, with optional location limits and rounding rules for early or late starts.

  • Timesheets and payroll preparation

    Compares scheduled hours with actual hours, checks breaks and exports timesheets in formats payroll systems accept.

  • Absence and leave management

    Annual, sick and parental leave policies, balances, holiday requests and time off in lieu.

  • Staff cost and revenue reporting

    Tracks wage spend while building the rota, shows labour as a percentage of expected revenue and highlights overtime; revenue can be entered or imported from a POS.

  • Team messaging and newsfeed

    In-app messaging and a company newsfeed replace scattered chat groups; SMS is available at a per-message charge.

  • Employee app

    Mobile app for schedules, shift swaps, time off, clocking in, messages and documents such as contracts and payslips.

  • Employee information and documents

    Stores employee details and documents; Pro adds a configurable organisation structure and custom roles.

  • Auto-scheduling (Pro)

    Pro plan includes auto-scheduling and custom planning metrics.

  • Audit-ready exports

    Exports employee details, punch clock entries and leave data, plus logs of schedule changes.

Pricing

Starting price
From GBP 2.99 per user per month
Pricing model
Subscription per user
Free plan
No
Free trial
Yes

Starter is £2.99 per user per month with a minimum of 5 users. Plus is £3.99 per user per month plus a £30.00 monthly subscription fee, minimum 10 users. Pro is custom priced. A user is anyone with a login and billing is in bundles of five users. Billing is monthly or quarterly. Paid onboarding and per-SMS fees are extra. The 30-day free trial covers the Plus package and needs no credit card.

How it compares

Compared with the 23 products in Employee Scheduling & Rostering that have a profile on this site. These figures describe the category. They are not a recommendation.

  • Names 34 integrations. The median in this category is 11.
  • Does not have a free plan. 6 of the 14 products in this category that say whether they have a free plan do.
  • Has a free trial. All 14 products in this category that say whether they have a free trial do.
  • One of 17 products in this category with an iOS app. 22 products in this category state their platforms.
  • The category's 10 most-named integration partners are ADP, Lightspeed, Square, Toast, Clover, Gusto, Paychex, QuickBooks, Shopify, Tenzo. Of these, this product's listing names ADP, Lightspeed, Square, Clover, Paychex, QuickBooks, Tenzo.

Works with

Accounting
XeroQuickBooks OnlineSage 50Microsoft Dynamics / Navision C5
Other
WagestreamLevelHasteeFlexEarnAll GravyTipjarPersonioTenzoPMI by d2oApicbaseRunwellFlowExpert LMSBarmaBrightec Time
Payroll
ADPPaychexTriNetHeartland Plus OnePAXml
Point of sale
Zettle by PayPalSuperbSquareMewsLightspeed RetailLightspeedLavuGoodTill by SumUpFavritClover

Also offers a public API on Plus and above, and lists a physical punch clock partner (Brightec Time TimeSpot with RFID fobs or fingerprint).

Where and how it runs

Customers in
United Kingdom, Denmark
Languages
English, Deutsch, Dansk, Svenska, Norsk, Français, Italiano, Español
Platforms
Web, iOS
Apps
Planday Employee Scheduling: Schedules, shift swaps, clocking in, time off and messaging for managers and staff
Hardware
No hardware needed for the phone-based Punch Clock; a physical clock (Brightec Time TimeSpot) is offered as an integration.

Planday does not publish a country list. It is a London-registered company headquartered in Copenhagen (per LinkedIn), with customers including Domino's Denmark and UK councils and care providers. Its LinkedIn page says users are across Europe, Australia and the US, and the site is offered in eight languages; only the United Kingdom and Denmark are evidenced by named customers or offices.

The company

Company
Planday Ltd
Registration
Registered in England and Wales, company number 09103508
Founded
2004 (per vendor about page)
Headquarters
Copenhagen (per LinkedIn), Denmark
Other offices
London (registered address)
Founders
Mikkel Lomholt, Anders Frederiksen
Team size
201 to 500 (per LinkedIn)
Customers named by the vendor
Pasture Restaurants, Pasta Evangelists, CeX, Moogies Group, Noxy Brothers, Domino's Denmark, Junkyard Golf Club, Meininger Hotels, Bespoke Hotels, Wiper and True, Mora Hotell & Spa, Stockeld Park, Sussex Housing & Care, Meddyg Care, Carmarthenshire County Council, Graham Care

Security and support

Security and compliance
ISO 27001, SOC 2, GDPR compliance support and data processing agreement
Support
Help centre and live chat on Starter; dedicated phone call-back support on Pro. An AI bot named Otto gives first-line help with staff available afterwards.

Listing details

Built for
Restaurants
Focus
General-purpose, used in food businesses
Status
Active
Website
planday.com

Alternatives to Planday

See all 45 in Employee Scheduling & Rostering

  • Rotaready Evo

    Rotaready Evo is hospitality rota and workforce software from The Access Group, which acquired Rotaready in 2022.

    Runs on Web, iOS and Android, against Web and iOS for Planday.

  • Deputy

    Deputy is workforce management software for shift-based businesses, covering scheduling, timesheets and time clocks, labor-law compliance, messaging and HR, with payroll through an add-on.

    Runs on Web, iOS and Android, against Web and iOS for Planday.

  • Bizimply

    Bizimply is workforce management software for shift-based businesses.

    Runs on Web, iOS and Android, against Web and iOS for Planday.

  • 7shifts

    7shifts is a restaurant team management platform built around employee scheduling, with time clocking, labor compliance, team messaging, tip management, hiring, training and (in the US) payroll.

    Has a free plan. Planday does not.

Compare Planday

Side-by-side tables built from the same profile data.

What we could not confirm

These points were not confirmed when this page was written.

  • Contract minimum term and renewal (the subscription terms are a scanned PDF)
  • Founding year conflict: about page says 2004, LinkedIn says 2005
  • Google Play listing
  • Funding history
  • Exact country availability
  • Whether ISO 27001 and SOC 2 reports are available to customers

Sources

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

  1. Homepagehttps://www.planday.com
  2. Plans, prices, FAQhttps://www.planday.com/pricing
  3. Company, address, supporthttps://www.planday.com/about
  4. Schedulinghttps://www.planday.com/how-it-works/scheduling
  5. Time trackinghttps://www.planday.com/how-it-works/time-tracking
  6. Leavehttps://www.planday.com/how-it-works/absence-and-leave-management
  7. Reportinghttps://www.planday.com/how-it-works/reporting
  8. Mobile apphttps://www.planday.com/how-it-works/app
  9. Compliancehttps://www.planday.com/how-it-works/compliance
  10. Securityhttps://www.planday.com/how-it-works/compliance/security
  11. Integrationshttps://www.planday.com/how-it-works/integrations
  12. Hospitality fithttps://www.planday.com/who-we-help/hospitality
  13. Small business fithttps://www.planday.com/who-we-help/small-business
  14. Legal documentshttps://www.planday.com/legal
  15. App Store listinghttps://apps.apple.com/gb/app/planday-employee-scheduling/id518598166
  16. LinkedIn: HQ, Xero, team sizehttps://www.linkedin.com/company/planday