Rotaready Evo

• Pubs, restaurants and hospitality groups

  Built for hospitality rotas with live wage costs; customers named on the page include pub groups, a motel group and a coffee chain.

• Multi-site operators

  Supports cover shifts across sites, messaging between sites and one company view of rota, wage and attendance data (Gourmet Coffee Bar & Kitchen case study cites 31 sites).

• Operators already using Access hospitality products

  Connects with Access EPoS Evo, payroll and learning modules in the Hospitality People Suite.

• Drag-and-drop rota editor

  Builds rotas with live labour cost calculations and validation of every change, with budgeting and forecast-versus-actual for sales and wages.

• Auto-scheduling and rota templates

  Copies an existing rota to a new week or generates a rota from smart templates; managers can also build manually.

• Rota compliance checks

  Applies automatic checks for working time rules, minimum wage, rest breaks and contracted hours.

• Shift swaps and shift broadcast

  Staff can swap shifts and managers can broadcast open shifts, with cover shifts across sites or departments.

• Time and attendance

  Staff clock in by GPS, PIN code or photo on mobile, tablet or kiosk; attendance is matched to shifts, issues are flagged and timesheets export to payroll.

• Overtime tracking and rounding rules

  Tracks overtime with an approval step and applies customisable rounding rules to clock-ins.

• AI forecasting

  Sales predictions, labour predictions and labour deployment shown inside the rota editor, using history, events and weather; included in Premium and an add-on for Pro.

• Employee HR records

  Stores employee records, pay and role history, documents with e-signatures, holiday allowances and absence, with onboarding via the app.

• Employee sentiment tracking

  Captures feedback at the end of every shift with analytics by location, manager and shift and alerts on morale trends.

• Team messaging

  Real-time chat, group conversations and messaging between sites.

• Reporting and analytics

  Dashboards for wages, hours, sales, wage percentage, covers per labour hour and custom metrics, comparable to any past week or year.

• Open API and webhooks

  Offers an open API and webhooks, plus sign-in with Google or Azure and 'Sign-in with Rotaready' (OIDC).

• Multi-language, timezone and currency

  Supports multiple languages, timezones and currencies.

• Payroll bureau (extra cost)

  A fully managed payroll bureau service is offered at extra cost.

Starting price

From GBP 103 per month

Pricing model

Subscription per employee

Pricing starts from 103 pounds per month including 15 employees on the Pro plan, with extra employees from 7 pounds per employee per month; Pro + Forecasting is shown at 117 pounds for the calculator default and Premium is price on application. The set-up fee is not included. The Forecasting booster is listed from 1.01 pounds per employee per month for Pro plans. Price basis detail: per month (includes 15 employees).

Compared with the 23 products in Employee Scheduling & Rostering that have a profile on this site. These figures describe the category. They are not a recommendation.

• Names 42 integrations. The median in this category is 11.
• One of 17 products in this category with an iOS app. One of 14 products in this category with an Android app. 22 products in this category state their platforms.
• The category's 10 most-named integration partners are ADP, Lightspeed, Square, Toast, Clover, Gusto, Paychex, QuickBooks, Shopify, Tenzo. Of these, this product's listing names Lightspeed, Clover, Tenzo.

Accounting

Xero

Other

Hospitality RewardsTenzoTalent FunneleployMonotreeAccess Collins EvoTaylCenteraRecruit GenieStaffbaseCPL Learning EvoNewbridgeTiPJARWagestreamWorkvivoActeol EvoYapsterGuestline RezlynxAzuronautTemtailorWilliams Stanley & CoFlow Hospitality

Payroll

PayCaptainSage PayrollAccess EarlyPayBrightPay

Point of sale

ICRTouchComtrexNCR AlohaTevalisZonalCloverGoodtill by SumUpPointOneEpos NowLightspeed K Series (iKentoo)Access EPoS EvoLightspeed

Reservations

OpenTableResDiarySevenRooms

The vendor says the list of real-time partners may not include every integration and that integrations are included free. It also names categories: payroll, EPOS, applicant tracking, training and tips & tronc.

Platforms

Web, iOS, Android

Apps

Rotaready mobile app: Staff app for rotas, clocking in, shift swaps and messaging (the pricing page lists iPhone and Android apps)

Hardware

Staff can clock in on a shared tablet, kiosk or their own phone; no proprietary hardware is named.

The Access Group site offers regional versions (UK, AU & NZ, SG, MY, US, IE) but no product-specific country list for Rotaready Evo is published on the vendor's site.

Customers named by the vendor

Mollie's, Brucan Pubs, Gourmet Coffee Bar & Kitchen, Golden Lion Group, Topgolf

Security and compliance

GDPR-ready, vendor says it never shares customer data

Support

Pricing includes a dedicated customer success plan; a help centre, support contact and phone number are listed on the site.

Vendor

The Access Group

Headquarters

United Kingdom

Built for

Restaurants

Focus

Food-specific

Status

Acquired

Website

rotaready.com

Also listed in

Labour Forecasting & Optimisation

• Planday

  Planday is workforce management software for shift-based businesses: it builds rotas, tracks time with a phone punch clock, manages leave and prepares timesheets for payroll.

  Runs on Web and iOS, against Web, iOS and Android for Rotaready Evo.

• Deputy

  Deputy is workforce management software for shift-based businesses, covering scheduling, timesheets and time clocks, labor-law compliance, messaging and HR, with payroll through an add-on.

  Names 25 integrations, against 42 for Rotaready Evo.

• Bizimply

  Bizimply is workforce management software for shift-based businesses.

  Names 20 integrations, against 42 for Rotaready Evo.

• 7shifts

  7shifts is a restaurant team management platform built around employee scheduling, with time clocking, labor compliance, team messaging, tip management, hiring, training and (in the US) payroll.

  Names 26 integrations, against 42 for Rotaready Evo.

Side-by-side tables built from the same profile data.

• Rotaready Evo vs Airシフト (Air Shift)
• Rotaready Evo vs Deputy
• Rotaready Evo vs Kadromierz
• Rotaready Evo vs Planday
• Rotaready Evo vs 7shifts
• Rotaready Evo vs Bizimply
• Rotaready Evo vs Airシフト (Air Shift) vs Planday
• Rotaready Evo vs Deputy vs job.rocks vs Skello

These points were not confirmed when this page was written.

• Contract minimum term and renewal
• Headquarters, legal entity and headcount of the Rotaready Evo business
• Countries where it is sold
• Interface languages
• Security certifications
• App Store and Google Play listings
• Types of several integration partners (listed as Other where the page does not say)

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Product overview, customers, compliance, GDPRhttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/
2. Pricing and full feature listhttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/pricing/
3. Integration partnershttps://www.theaccessgroup.com/en-gb/our-brands/rotaready-evo/integrations/
4. Scheduling featureshttps://www.theaccessgroup.com/en-gb/hospitality/software/scheduling/
5. Time and attendance featureshttps://www.theaccessgroup.com/en-gb/hospitality/software/time-and-attendance/
6. Forecasting booster and add-on pricehttps://www.theaccessgroup.com/en-gb/hospitality/software/forecasting/
7. Acquisition announcement (2022)https://www.theaccessgroup.com/en-gb/about/news/the-access-group-acquires-rotaready/
8. Customer storieshttps://www.theaccessgroup.com/en-gb/hospitality/case-studies-testimonials/