BarGuard

BarGuard is browser-based bar inventory software that compares what a point of sale recorded as sold with what stock counts show was used, to expose over-pouring, waste and theft by item and shift. It also scans supplier invoices with AI, sends reorder alerts and produces loss and profit reports. It is sold to bars and restaurants on monthly plans with a 30-day trial.

Last reviewed

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Home page of BarGuard's website
BarGuard's website on 30 September 2026
Best for
Single-location bars, Bars that want staff logins and audit history
Pricing
From USD 129 per month
Runs on
Web

Who it is for

  • Single-location bars

    The Essential plan is aimed at single-location bars starting with loss control.

  • Bars that want staff logins and audit history

    The Professional plan adds multi-user logins, unlimited variance history, vendor management and P&L reports.

  • Small groups of venues

    The Multi-Location plan covers up to 5 locations with a central dashboard, priced by quote.

What it does

  • Variance tracking

    Calculates expected versus actual usage (beginning stock plus purchases minus ending stock) against POS sales, by item, shift or date range.

  • AI loss detection and shift summaries

    Gives a plain-English summary of each variance run, flags the biggest loss drivers and recommends next actions.

  • AI invoice scanning

    Photograph or upload a JPG, PNG or PDF invoice and it extracts vendor, items, quantities and costs for review; invoices can also be forwarded by email.

  • Stock counts

    Manual counts, partial-bottle estimation, AI bottle photo analysis, and CSV imports of inventory, purchases and sales.

  • Item catalog with cost and pack sizes

    Covers spirits, beer, wine, food and produce with unit costs, reorder levels, vendors and pack-size logic.

  • Reorder alerts

    Three-tier stock alerts (zero, critical, low) and reorder suggestions when items hit their thresholds.

  • Loss reports

    Breakdown of each variance event, exportable to share with a team or accountant.

  • Period close and snapshots

    Closes an inventory period in three steps, locking and time-stamping the numbers so past periods can be compared.

  • Vendor management

    Tracks supplier performance and costs (Professional plan and above).

  • Profit and loss reports

    One-click P&L for your accountant (Professional plan and above).

  • Weekly email digest

    Sends a variance summary and top alerts by email.

Pricing

Starting price
From USD 129 per month
Pricing model
Subscription per location
Minimum contract
None; no contracts or cancellation fees
Renewal
Monthly, or annual billed upfront; cancel from account settings
Free trial
30 days (card required)

Essential $129/mo, Professional $249/mo, Multi-Location by quote. Annual billing saves 20% (Essential $103/mo billed $1,236 a year; Professional $199/mo billed $2,388). The trial gives 30 days of the chosen plan, with a card required and no charge before day 30. Monthly plans have a 5-day refund window; annual plans get pro-rated refunds.

Works with

Point of sale
SquareCloverToastFocus POSLoyverse

The FAQ says Square, Clover and Toast connect today, Focus POS and Loyverse are built and connectable, and Heartland and Lightspeed are not yet available. Sales can also be imported by CSV.

Where and how it runs

Available in
United States
Languages
English
Platforms
Web
Hardware
None needed. It runs in a web browser on a phone, tablet or computer, and the phone camera is used for invoice scanning.

The vendor's contact data lists the US as its service area; prices are in US dollars.

The company

Company
BarGuard LLC
Headquarters
United States
Founders
Vyron Johnson

Security and support

Support
Support is by email and phone, listed on the site. Setup time depends on item count; the vendor says a small bar with 30 to 40 products may take about an hour.

Listing details

Built for
Bars
Focus
Food-specific
Status
Active
Website
barguard.app

Alternatives to BarGuard

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  • DQ Bottle Service

    DQ is software for bottle service and VIP table operations in nightclubs and late-night venues.

    Runs on iOS and Android, against Web for BarGuard.

  • Mr. Black

    Mr.

    Starts at USD 300 per month, against USD 129 per month for BarGuard.

  • Beverlecs

    Beverlecs SmartBars is a bar control system that pairs flow-control dispensers, cellar shelving and a self-service mobile bar with its cloud-based A.P.O.S bar management software.

    Listed as best for: Pubs and bars wanting to control pouring and stock loss; Hospitality venues wanting a self-service bar.

  • BarBrain

    BarBrain is a German app for counting stock in bars, restaurants, clubs and hotels.

    Runs on Web, iOS and Android, against Web for BarGuard.

Compare BarGuard

Side-by-side tables built from the same profile data.

What we could not confirm

These points were not confirmed when this page was written.

  • Headquarters city, founding year and team size
  • Security certifications and hosting
  • Customer names
  • Native mobile apps (it is browser-based)
  • The savings figures the vendor quotes ($1,800 a month average recovery) were not verified
  • Which plans include each POS integration in practice

Sources

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

  1. Homepage: positioning, integrations, trialhttps://barguard.app/
  2. Plans and priceshttps://barguard.app/pricing
  3. Full feature listhttps://barguard.app/features
  4. Hardware, POS list, trial, cancellation, annual pricinghttps://barguard.app/faq
  5. Founder and product storyhttps://barguard.app/about