BarBrain

• Bars and restaurants that count stock by hand

  Replaces paper counts with in-app counting, including opened bottles and containers, and produces a finished report.

• Hotels and multi-site hospitality groups

  Manages several locations in one account, with a separate count per site and one view of cost of goods.

• Kitchens that want recipe costing tied to stock

  Recipes link to ingredients so cost and margin per recipe update automatically.

• Mobile stock counting

  Count on iOS and Android devices, with several people counting in parallel on different devices.

• Product catalogue

  A shared catalogue of more than 20,000 products (spirits, wines, food, housekeeping consumables) plus custom products.

• Fill-level slider

  Records opened bottles and containers with a single tap on a fill-level slider.

• Automatic inventory report

  Generates a completed, summarised inventory report after every count.

• Special count methods

  Dedicated counting for ice cream, kegs, loose goods and gastronorm containers.

• Stock, shortage and overview lists

  Structured lists after each count, plus purchase lists generated from inventory data at a click.

• Multi-location inventory

  Run a separate count for each site and compare across sites.

• Custom areas

  Set up areas such as bar, store room and kitchen to structure counts.

• Recipe management

  Central place for food and drink recipes, including base and prep recipes linked to ingredients.

• Cost of goods and margin per recipe

  Calculates cost of goods from real quantities, prices and recipes, with reports on cost, usage and variances.

• Recipe versioning and approvals

  Recipes are versioned and shared across departments from kitchen to finance.

• Ingredients and allergens

  Documents ingredients and allergens per ingredient.

• Excel export

  Inventory data can be exported to Excel on all plans.

Starting price

From EUR 52 per month

Pricing model

Subscription by plan

Free trial

30 days, all features

Three plans shown as 'from' prices: Basic from 52 EUR (up to 90 products, 1 user), Growth from 76 EUR (up to 200 products, up to 5 users, phone support), Enterprise from 99 EUR (unlimited products and users, multiple sites). The page does not state the billing period; the per-month reading is inferred from the savings calculator, so treat it as unconfirmed. The FAQ says the cost depends on the number of locations and requirements.

Compared with the 19 products in Beverage & Bar Inventory that have a profile on this site. These figures describe the category. They are not a recommendation.

• Has a free trial. 6 of the 7 products in this category that say whether they have a free trial do.
• One of 9 products in this category with an iOS app. One of 6 products in this category with an Android app. 19 products in this category state their platforms.

Customers in

Germany

Languages

German, English

Platforms

Web, iOS, Android

Apps

BarBrain Inventur: Stock counting app

Hardware

Runs on smartphones and tablets; no special hardware is stated.

The vendor states no country list. Germany is inferred from a German-language site, a Munich registered office, a German App Store listing and German customers.

Company

BarBrain GmbH

Registration

Amtsgericht München, HRB 236002

Headquarters

Munich, Germany

Customers named by the vendor

L'Osteria, Augustiner-Keller, Schloss Elmau, twenty five hours hotels, Ruffs Burger, Seetelhotels, Harry's Home Hotels, Ciao Bella, Enchilada, Ory Bar (Mandarin Oriental)

Support

Email support on all plans, phone support on Growth and Enterprise; Enterprise adds a named contact, staff training and a personal introduction. A help center has guides.

Built for

Bars, Hotel F&B

Focus

Food-specific

Status

Active

Website

barbrain.com

Also listed in

Bar & Pub Management

• WISK

  WISK is inventory software for bars, restaurants and hotels that covers stock counts, invoice scanning, ordering, recipe costing and variance reports.

  Listed as best for: Bars and beverage programmes; Hotels, resorts and casinos with several outlets.

• Backbar

  Backbar is a cloud-based beverage inventory management platform designed for bars, restaurants, and private clubs.

  Listed as best for: Multi-location bar and restaurant groups; Beverage-focused establishments.

• Barvision

  BarVision is a liquor monitoring service for bars and restaurants.

  Runs on Web, against Web, iOS and Android for BarBrain.

• BevSpot

  BevSpot is cloud software for counting and ordering food and beverage stock, costing recipes and comparing sales against inventory.

  Runs on Web, against Web, iOS and Android for BarBrain.

Side-by-side tables built from the same profile data.

• BarBrain vs Barvision
• BarBrain vs WISK
• BarBrain vs Backbar
• BarBrain vs BevSpot
• BarBrain vs RapidStock (formerly RapidBar)
• BarBrain vs Somm’it
• BarBrain vs Backbar vs WISK
• BarBrain vs Backbar vs Barvision vs WISK

These points were not confirmed when this page was written.

• Billing period of the plan prices and contract term or renewal
• Any POS, accounting or supplier integrations
• Founding year, funding and employee count
• Security certifications and hosting details
• Google Play listing

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Homepage: positioning, customers, featureshttps://www.barbrain.com/
2. Plans and priceshttps://www.barbrain.com/pricing
3. Inventory features and FAQhttps://www.barbrain.com/funktionen/digitale-inventur
4. Recipe costing featureshttps://www.barbrain.com/funktionen/rezeptmanagement-kalkulation
5. About and case studieshttps://www.barbrain.com/ueber-uns
6. Partner programmehttps://www.barbrain.com/partnerschaften
7. Help centerhttps://www.barbrain.com/help-center
8. Legal entity and addresshttps://www.barbrain.com/legal/impressum
9. iOS app listinghttps://apps.apple.com/de/app/barbrain-inventur/id1436056654