Total Party Planner

• Caterers of any size

  The vendor says it suits everyone from one-person operations to multimillion-dollar catering companies.

• Venues, banquet facilities and event organisers

  Banquet room layouts, event calendars and BEOs are part of the plans; the vendor also has pages for venues and corporate event organisers.

• Universities, stadiums and arenas

  The top plan (Delicacy) is described as built for universities, stadiums, arenas and enterprise-level teams.

• Food trucks and restaurants with a catering arm

  The middle plan (Feast) lists food trucks, mobile operations and restaurants among its intended users.

• Event and banquet management

  Create custom events, lay out banquet rooms, and track orders and file uploads on a calendar.

• Proposals, BEOs and invoices

  Generates proposals, banquet event orders, invoices and express order forms, with electronic signature included.

• Vision boards

  Interactive vision boards that can be added to proposals and used to coordinate an event.

• Sales CRM (TPPsales)

  Lead and deal management, sales pipelines, contact management, email synchronisation and an analytics dashboard.

• Client portal and communication

  Client portal with chat, a notification centre, and a connected inbox so emails are kept in one place.

• Menu and recipe costing

  Quick menu costing, recipe costing, bulk cost updates and basic or detailed profit analysis.

• Packing lists and production reports

  Create packing lists manually or automatically, plus order list and menu production reports for the kitchen.

• Staff tasks and hiring

  Task templates, user permissions, a staff hiring manager and a mobile companion app.

• Payments (TPP Pay)

  Payment links on invoices, deposits and partial payments, an optional program fee, a virtual terminal and payment reports.

• Online catering ordering (TPP Order, add-on)

  Clients view a menu, order and pay online; orders land inside TPP with store hours and team access controls.

• Multiple locations

  Manage several stores in one account through a Business Locations feature, or link separate accounts.

Starting price

From USD 119 per month

Pricing model

Subscription per plan, plus per extra user

Minimum contract

None for the software (month-to-month); TPP Pay is a one-year term

Renewal

TPP Pay can be cancelled with 90 days' notice

Free plan

No

Free trial

No

Three published plans: Nibble $119/month (1 user), Feast $299/month (2 users), Delicacy $429/month (3 users). Extra users are $25/month each. TPP Pay is included; a $200 monthly fee applies to clients who do not adopt it. TPP Order is an add-on at $149, $129 or $119/month depending on plan. Annual billing saves 10%. The pricing page lists a $299 one-time setup fee, while the FAQ states $1,000 for Feast and Delicacy and $600 for Nibble with data entry. No free trial is offered; the vendor gives a live demo and a 30-day money-back guarantee.

Compared with the 24 products in Catering Management Software that have a profile on this site. These figures describe the category. They are not a recommendation.

• Its starting price is USD 119 per month. That is above the category median of USD 91, taken from the 6 products in this category that publish a USD price per month. The median mixes prices quoted with and without tax, so treat it as a rough guide.
• Names 9 integrations. The median in this category is 5.50.
• Does not have a free plan. 2 of the 8 products in this category that say whether they have a free plan do.
• Does not have a free trial. 8 of the 9 products in this category that say whether they have a free trial do.
• Lists Web only. Among the 24 products in this category that state their platforms, 2 list an iOS app and 2 list an Android app.
• The category's 10 most-named integration partners are QuickBooks, Stripe, Xero, Google Calendar, Nowsta, Sage, Mailchimp, StaffMate, Authorize.net, Bidfood. Of these, this product's listing names QuickBooks, Google Calendar, Nowsta, Mailchimp, StaffMate.

Accounting

QuickBooks

Inventory

ChefTec

Other

MailchimpGoogle CalendarprismmOutlook

Payments

Fullsteam

Scheduling

NowstaStaffMate

Most listed integrations are exports of TPP data, and each needs its own subscription to the third-party tool.

Platforms

Web

Hardware

None needed beyond a web browser. TPP Pay does not offer card terminals.

The vendor says it serves caterers worldwide and started in Buffalo, New York. TPP Pay is only available to accounts in the United States and Canada.

Company

Total Party Planner Software LLC

Founded

1997

Headquarters

Auburn, United States

Founders

John Cohen

Customers named by the vendor

Footers Catering, David Allen Hospitality Group, Crowne Plaza, Tastebuds Custom Catering, That's Italian, Clean Plate Club Events, Delightmore Catering, Pinx Catering, Devour Catering, Personal Touch Dining

Security and compliance

TPP Pay gateway (Fullsteam Pay) described as Level 1 PCI compliant

Support

Client Care team support, group onboarding sessions included in every plan, and an optional Premium Onboarding package with a dedicated success manager (listed at $1,500 on the onboarding page, quoted on the pricing page).

Built for

Catering

Focus

Food-specific

Status

Active

Website

totalpartyplanner.com

Also listed in

Catering & Group Order Marketplaces

• Caterease

  Caterease is catering and event management software from Horizon Business Services.

  Starts at USD 99 per month, billed annually, against USD 119 per month for Total Party Planner. The two prices are quoted on different terms.

• CaterZen

  CaterZen is web-based catering software from Restaurant & Catering Systems.

  Starts at USD 179 per month, against USD 119 per month for Total Party Planner.

• Curate

  Curate is event business software for caterers, venues, florists and event planners.

  Names 6 integrations, against 9 for Total Party Planner.

• Flex Catering

  Flex Catering is web-based software for catering businesses that combines online ordering, event and venue booking, proposals, kitchen production, delivery dispatch and payments in one system.

  Runs on Web, iOS and Android, against Web for Total Party Planner.

Side-by-side tables built from the same profile data.

• Total Party Planner vs Better Cater
• Total Party Planner vs CaterCamp
• Total Party Planner vs CaterZen
• Total Party Planner vs Puree
• Total Party Planner vs Pxier
• Total Party Planner vs Caterease
• Total Party Planner vs Caterease vs CaterZen
• Total Party Planner vs Better Cater vs Caterease vs CaterZen

These points were not confirmed when this page was written.

• Mobile companion app name and store listings
• Interface languages
• Employee count and funding
• Which countries the software itself is sold in (the vendor only says worldwide)
• Setup fee: pricing page ($299) and FAQ ($600 to $1,000) disagree
• The FAQ says TPP does not integrate with online ordering platforms, while the site sells TPP Order as its own add-on

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Homepage and positioninghttps://totalpartyplanner.com/
2. Features and integrationshttps://totalpartyplanner.com/features/
3. Plans, prices, add-onshttps://totalpartyplanner.com/catering-software-pricing/
4. FAQ: contract, fees, browsers, locationshttps://totalpartyplanner.com/catering-software-faq/
5. TPP Pay, countries, PCIhttps://totalpartyplanner.com/tpp-pay-catering-software-payments/
6. TPP Order add-onhttps://totalpartyplanner.com/catering-online-ordering-software-tpp-order/
7. Company history and founderhttps://totalpartyplanner.com/catering-software-company/
8. Onboarding optionshttps://totalpartyplanner.com/total-party-planner-onboarding-options/
9. Customer nameshttps://totalpartyplanner.com/catering-success-stories-total-party-planner/