Apicbase

• Multi-unit restaurant groups

  Standardise recipes, suppliers and food-cost tracking across outlets, with group-wide dashboards.

• Hotel chains and hotel F&B

  One central recipe and purchasing database for hotel restaurants, with APIs for the hotel's other systems.

• Central kitchens and caterers

  Production planning, internal ordering from outlets to a central kitchen, and menu-cycle planning for contract catering.

• Ghost kitchen and meal-kit operators

  Track stock and food cost per unit for delivery-only kitchens.

Less suited to: Single-site or very small businesses. The entry Growth plan is described as starting from 5 outlets, and the vendor positions the product for large and enterprise food businesses.

• Recipe management

  Keeps standardised recipes with costing, allergen and nutrition data in one place; the vendor says its AI fills in missing dietary data.

• Menu engineering

  Analyses dish-level margins and sales history to help build more profitable menus, with AI-based sales-mix forecasting.

• Menu planning

  Plans menu cycles across sites using sales data, seasonality and holidays, with cost, stock and production visibility (add-on).

• Inventory management

  Tracks stock and cost across kitchens, commissaries and outlets, with barcode and voice counting in a mobile app that works offline.

• Purchasing and receiving

  Order suggestions, purchase orders sent to suppliers and receipt of goods across sites.

• Invoice matching

  Automated matching of supplier invoices against orders and deliveries, as part of purchasing and spend control.

• Demand forecasting

  Predicts upcoming demand to produce purchase orders that fit expected sales (included from the Professional plan).

• Production planning and central kitchen

  Builds production plans per outlet or group-wide, assigns tasks and calculates batch quantities (add-on).

• Internal ordering

  Outlets order from the central production kitchen, with stock updated at both ends when goods are sent and received (add-on).

• Analytics and dashboards

  Dashboards for food cost, waste and sales across sites.

• MCP connection to AI assistants

  Lets staff ask questions about their live Apicbase data from AI tools such as ChatGPT, Claude, Gemini or Microsoft Copilot.

• Allergen management

  Keeps allergen information consistent across sites and updates it when recipes or suppliers change.

• HACCP and task management

  Assigns HACCP tasks, sets thresholds and alerts, and stores logs for audits (add-on).

• Traceability

  Two-way tracking of ingredients by lot number from supplier to client for recalls (add-on).

• Carbon footprint tracking

  Calculates scope 3 emissions from purchases and links them to food cost and sales data, aimed at CSRD and SECR reporting (add-on).

• Food labelling

  Generates allergen, nutrition, prep and rotation labels directly from the recipe database.

• REST API

  Full REST API with OAuth 2.0 for connecting accounting, customer-facing and other applications (add-on).

Pricing model

Quote only

No prices are published. The plans page lists three plans, each with 'Talk to our team': Growth (starting from 5 outlets; menu engineering, procurement, inventory, sales analytics, mobile app for intake and counts, order to par), Professional (adds demand forecasting, BOM ordering, user management, custom fields, SSO and 2FA) and Enterprise (adds 99% uptime SLA, dedicated customer success manager, higher API limits, custom integrations, more storage). Bulk discounts apply. HACCP and tasks, internal ordering, production planning, traceability, API, menu planning and carbon footprint are add-ons.

Compared with the 16 products in Multi-Unit & Enterprise Restaurant Operations that have a profile on this site. These figures describe the category. They are not a recommendation.

• Names 21 integrations. The median in this category is 17.
• One of 5 products in this category with an iOS app. One of 5 products in this category with an Android app. 14 products in this category state their platforms.
• The category's 10 most-named integration partners are Toast, Revel, Micros Simphony, ADP, PAR, Paycor, POSitouch, Qu, Square, Squirrel. Of these, this product's listing names Toast, Revel, Square.

Delivery

Deliverect

Point of sale

LightspeedToastSquareCloverRevelOracle MicrosAloha Cloud by NCR VoyixEpos NowVita MojoFoodicsGoodtillVectron

Suppliers

Sysco USUS FoodsGordon Food ServiceBrakesBidfood UKSligroMakro NetherlandsTransgourmet Germany

The vendor's partner directory lists 121 integrations: 42 point-of-sale systems, 58 food suppliers, 9 financial solutions, 6 allergen and nutrition data sources, 3 business intelligence tools, 2 carbon data sources, 1 digital signage and 1 label printing integration. Only a selection is named here.

Customers in

Belgium, Netherlands, Germany, United Kingdom, United States

Platforms

Web, iOS, Android

Apps

Apicbase mobile app: Goods intake and stock counts, with offline counting that syncs later

Hardware

None required beyond a browser or the mobile app. The site describes it as a 100% SaaS platform with no on-premise setup.

Apicbase publishes no list of countries where it sells. This list is inferred from customer case studies (Belgium and Netherlands: Melbourne Coffee; Germany: GK Food Court; UK: Heavenly Desserts) and from the vendor's offices in Antwerp and New York. The vendor's supplier integrations also cover Denmark, Sweden and Austria.

Company

Apicbase NV

Founded

2017

Headquarters

Antwerp, Belgium

Other offices

New York

Founders

Carl Jacobs, Julien Burlat, Kim Rothuys, Pieter Wellens

Funding

• Series A, EUR 4M, May 2021 (Volta Ventures (lead), Newion, AAA Fund, angel investors)

Customers named by the vendor

CitizenM, Restaurant Company Europe (Loetje, Happy Italy, Stan, Beers & Barrels), Heavenly Desserts, Melbourne Coffee, GK Food Court, Circus, Sodexo, La Place, Be Burger, Not So Dark, Tastyoo

Security and compliance

SOC 2 Type 2, EU GDPR alignment, Hosted on AWS, SSO, multi-factor authentication and role-based permissions, Encryption in transit and at rest, daily backups

Support

A help centre, an academy and a public status page are linked from the site; the vendor states 99.99% uptime. Enterprise plan customers get a dedicated customer success manager.

Built for

Catering, Food manufacturing, Hotel F&B, Restaurants

Focus

Food-specific

Status

Active

Website

get.apicbase.com

Also listed in

All-in-One Restaurant Management PlatformInventory ManagementMenu Data, Nutrition Data & Food Product DatabasesNutrition Analysis & Recipe LabellingPurchasing & ProcurementRecipe Costing & Menu Engineering

• Crunchtime

  Crunchtime is a suite of restaurant operations software for multi-unit brands, covering inventory and food cost, AI sales forecasting, labour scheduling, operational checklists and food safety, staff training, and kitchen display screens.

  Names 36 integrations, against 21 for Apicbase.

• Back Office

  Back Office is restaurant accounting, food cost and payroll software with a service team attached, sold by Buyers Edge Platform to independents, multi-concept groups and franchises in the US and Canada.

  Runs on Web, against Web, iOS and Android for Apicbase.

• Fourth

  Fourth is a cloud suite for restaurant and hospitality operators covering workforce management, inventory and purchasing, payroll and HR, and analytics.

  Names 25 integrations, against 21 for Apicbase.

• QSRSoft

  QSRSoft is a restaurant operations platform for quick-service brands that sits above the point of sale.

  Names 32 integrations, against 21 for Apicbase.

Side-by-side tables built from the same profile data.

• Apicbase vs Axial Shift
• Apicbase vs Back Office
• Apicbase vs Crunchtime
• Apicbase vs Crunchtime Ops Execution (formerly Zenput)
• Apicbase vs Fourth
• Apicbase vs Loaded
• Apicbase vs Back Office vs Crunchtime
• Apicbase vs Back Office vs Crunchtime vs Fourth

These points were not confirmed when this page was written.

• Any price or per-outlet fee (quote only)
• Contract length and renewal terms
• Free trial or free plan
• Official list of countries where it is sold and supported
• Interface languages of the product (site is in English, Dutch, French, German)
• Employee count and registration number
• Funding after the 2021 Series A
• Names of the 9 financial and accounting integrations (none found on the vendor's site)

1 more not listed here.

Facts on this page come from the pages below, checked on 29 September 2026. Prices and features change, so confirm with the vendor before you buy.

1. Homepage: positioning, modules, AI, security summaryhttps://get.apicbase.com
2. Plans, add-onshttps://get.apicbase.com/pricing-plans/
3. Company: Belgium headquartershttps://get.apicbase.com/about/
4. Offices in Antwerp and New Yorkhttps://get.apicbase.com/contact/
5. Customer segments and exampleshttps://get.apicbase.com/customers/
6. Case studies and countrieshttps://get.apicbase.com/cases/
7. Security, SOC 2, apps, APIhttps://get.apicbase.com/trust-security-compliance/
8. Allergen, HACCP, traceabilityhttps://get.apicbase.com/food-safety-and-compliance/
9. Production planninghttps://get.apicbase.com/production-planning/
10. Internal orderinghttps://get.apicbase.com/internal-ordering/
11. Menu planninghttps://get.apicbase.com/menu-planning/
12. Demand forecastinghttps://get.apicbase.com/demand-forecasting-software-restaurant/
13. Carbon trackinghttps://get.apicbase.com/carbon-footprint-tracking-software/
14. MCP / AI assistantshttps://get.apicbase.com/mcp/
15. Mobile counting app, offlinehttps://get.apicbase.com/mobile-counting/
16. POS integration directoryhttps://partners.apicbase.com/integrations/pos
17. Supplier integration directoryhttps://partners.apicbase.com/integrations/suppliers
18. Page discoveryhttps://get.apicbase.com/sitemap_index.xml
19. Series A, founders, founding year, early customershttps://tech.eu/2021/05/19/antwerp-based-hospitality-tech-apicbase-cooks-up-e4-million-in-series-a-round/